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Executive Secretary and Executive Administrative Assistant

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What Does it Take to Be an Executive Secretary and Executive Administrative Assistant?

Executive Secretary & Executive Administrative Assistant Example Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.

What Do Executive Secretaries and Executive Administrative Assistants Do On a Daily Basis?

  • Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings.
  • Process payroll information.
  • Set up and oversee administrative policies and procedures for offices or organizations.
  • Meet with individuals, special interest groups, and others on behalf of executives, committees, and boards of directors.
  • Prepare responses to correspondence containing routine inquiries.
  • Make travel arrangements for executives.

Executive Secretary & Executive Administrative Assistant Required Skills

Executive Secretaries and Executive Administrative Assistants state the following job skills are important in their day-to-day work.

Reading Comprehension: Understanding written sentences and paragraphs in work related documents.

Active Listening: Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.

Speaking: Talking to others to convey information effectively.

Writing: Communicating effectively in writing as appropriate for the needs of the audience.

Service Orientation: Actively looking for ways to help people.

Coordination: Adjusting actions in relation to others’ actions.

  • Administrative Officer
  • Management Assistant
  • Personal Assistant
  • Financial Secretary
  • Community Youth Secretary

Job Outlook for Executive Secretaries and Executive Administrative Assistants

There were about 685,300 jobs for Executive Secretary and Executive Administrative Assistant in 2016 (in the United States). There is little to no growth in job opportunities for Executive Secretary and Executive Administrative Assistant. There will be an estimated 54,600 positions for Executive Secretary & Executive Administrative Assistant per year.

Forecasted Number of Jobs for Executive Secretaries and Executive Administrative Assistants in U.S.

The states with the most job growth for Executive Secretary & Executive Administrative Assistant are Maryland, Alaska, and Washington. Watch out if you plan on working in Maine, Connecticut, or Mississippi. These states have the worst job growth for this type of profession.

Do Executive Secretaries and Executive Administrative Assistants Make A Lot Of Money?

The typical yearly salary for Executive Secretaries and Executive Administrative Assistants is somewhere between $36,950 and $89,310.

Salary Ranges for Executive Secretaries and Executive Administrative Assistants

Executive Secretaries and Executive Administrative Assistants who work in New York, California, or District of Columbia, make the highest salaries.

How much do Executive Secretaries and Executive Administrative Assistants make in each U.S. state?

State Annual Mean Salary
Alabama $61,140
Alaska $62,130
Arizona $55,030
Arkansas $49,850
California $71,590
Colorado $56,830
Connecticut $70,690
Delaware $63,000
District of Columbia $72,090
Florida $51,780
Georgia $60,700
Hawaii $58,730
Idaho $46,180
Illinois $58,670
Indiana $50,080
Iowa $50,810
Kansas $51,760
Kentucky $48,280
Louisiana $43,160
Maine $50,960
Maryland $67,880
Massachusetts $62,150
Michigan $58,070
Minnesota $56,730
Mississippi $40,970
Missouri $58,520
Montana $52,320
Nebraska $48,360
Nevada $62,900
New Hampshire $59,500
New Jersey $68,360
New Mexico $63,260
New York $72,040
North Carolina $55,950
North Dakota $48,500
Ohio $57,980
Oklahoma $45,670
Oregon $57,330
Pennsylvania $59,210
Rhode Island $64,180
South Carolina $55,850
South Dakota $39,030
Tennessee $53,080
Texas $59,430
Utah $53,220
Vermont $54,820
Virginia $64,190
Washington $62,120
West Virginia $49,090
Wisconsin $57,120
Wyoming $49,410

Tools & Technologies Used by Executive Secretaries and Executive Administrative Assistants

Below is a list of the types of tools and technologies that Executive Secretaries and Executive Administrative Assistants may use on a daily basis:

  • Microsoft Excel
  • Microsoft Word
  • Microsoft Office
  • Microsoft PowerPoint
  • Microsoft Outlook
  • Web browser software
  • Microsoft Access
  • Data entry software
  • Word processing software
  • SAP
  • Microsoft Project
  • Adobe Systems Adobe Acrobat
  • Microsoft Visio
  • Microsoft SharePoint
  • Adobe Systems Adobe Photoshop
  • Microsoft Dynamics
  • Facebook
  • IBM Notes
  • Microsoft Publisher
  • Google Docs

How to Become an Executive Secretary & Executive Administrative Assistant

Are there Executive Secretaries and Executive Administrative Assistants education requirements?

Executive Secretary & Executive Administrative Assistant Degree Level

How many years of work experience do I need?

Executive Secretary & Executive Administrative Assistant Work Experience

Who Employs Executive Secretaries and Executive Administrative Assistants?

Executive Secretary & Executive Administrative Assistant Sectors

Below are examples of industries where Executive Secretaries and Executive Administrative Assistants work:

Executive Secretary & Executive Administrative Assistant Industries

Those thinking about becoming an Executive Secretary and Executive Administrative Assistant might also be interested in the following careers:

References:

Image Credit: Jace Armstrong via public domain

More about our data sources and methodologies.

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