Find Trade Colleges

Study Area & Zipcode

Executive Secretary and Executive Administrative Assistant

Find Schools Near

All About Executive Secretaries and Executive Administrative Assistants

Job Description & Duties Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.

List of Executive Secretary & Executive Administrative Assistant Job Duties

  • Meet with individuals, special interest groups, and others on behalf of executives, committees, and boards of directors.
  • Process payroll information.
  • Attend meetings to record minutes.
  • Make travel arrangements for executives.
  • Set up and oversee administrative policies and procedures for offices or organizations.
  • Supervise and train other clerical staff and arrange for employee training by scheduling training or organizing training material.

Executive Secretary & Executive Administrative Assistant Skills

When polled, Executive Secretaries and Executive Administrative Assistants say the following skills are most frequently used in their jobs:

Reading Comprehension: Understanding written sentences and paragraphs in work related documents.

Active Listening: Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.

Speaking: Talking to others to convey information effectively.

Writing: Communicating effectively in writing as appropriate for the needs of the audience.

Service Orientation: Actively looking for ways to help people.

Coordination: Adjusting actions in relation to others' actions.

  • Staff Assistant
  • Office Administrator
  • Program Support Specialist
  • Scheduler
  • Executive Secretary

Is There Job Demand for Executive Secretaries and Executive Administrative Assistants?

In the United States, there were 685,300 jobs for Executive Secretary and Executive Administrative Assistant in 2016. There is little to no growth in job opportunities for Executive Secretary and Executive Administrative Assistant. There will be an estimated 54,600 positions for Executive Secretary & Executive Administrative Assistant per year.

undefined

The states with the most job growth for Executive Secretary & Executive Administrative Assistant are Maryland, Alaska, and Washington. Watch out if you plan on working in Maine, Connecticut, or Mississippi. These states have the worst job growth for this type of profession.

Average Executive Secretaries and Executive Administrative Assistants Salary

The average yearly salary of an Executive Secretary & Executive Administrative Assistant ranges between $36,950 and $89,310.

undefined

Executive Secretaries and Executive Administrative Assistants who work in New York, California, or District of Columbia, make the highest salaries.

How much do Executive Secretaries and Executive Administrative Assistants make in different U.S. states?

State Annual Mean Salary
Alabama $61,140
Alaska $62,130
Arizona $55,030
Arkansas $49,850
California $71,590
Colorado $56,830
Connecticut $70,690
Delaware $63,000
District of Columbia $72,090
Florida $51,780
Georgia $60,700
Hawaii $58,730
Idaho $46,180
Illinois $58,670
Indiana $50,080
Iowa $50,810
Kansas $51,760
Kentucky $48,280
Louisiana $43,160
Maine $50,960
Maryland $67,880
Massachusetts $62,150
Michigan $58,070
Minnesota $56,730
Mississippi $40,970
Missouri $58,520
Montana $52,320
Nebraska $48,360
Nevada $62,900
New Hampshire $59,500
New Jersey $68,360
New Mexico $63,260
New York $72,040
North Carolina $55,950
North Dakota $48,500
Ohio $57,980
Oklahoma $45,670
Oregon $57,330
Pennsylvania $59,210
Rhode Island $64,180
South Carolina $55,850
South Dakota $39,030
Tennessee $53,080
Texas $59,430
Utah $53,220
Vermont $54,820
Virginia $64,190
Washington $62,120
West Virginia $49,090
Wisconsin $57,120
Wyoming $49,410

What Tools do Executive Secretaries and Executive Administrative Assistants Use?

Although they’re not necessarily needed for all jobs, the following technologies are used by many Executive Secretaries and Executive Administrative Assistants:

  • Microsoft Excel
  • Microsoft Word
  • Microsoft Office
  • Microsoft PowerPoint
  • Microsoft Outlook
  • Web browser software
  • Microsoft Access
  • Data entry software
  • Word processing software
  • SAP
  • Microsoft Project
  • Adobe Systems Adobe Acrobat
  • Microsoft Visio
  • Microsoft SharePoint
  • Adobe Systems Adobe Photoshop
  • Microsoft Dynamics
  • Facebook
  • IBM Notes
  • Microsoft Publisher
  • Google Docs

Becoming an Executive Secretary & Executive Administrative Assistant

What education is needed to be an Executive Secretary and Executive Administrative Assistant?

undefined

How Long Does it Take to Become an Executive Secretary & Executive Administrative Assistant?

undefined

Where Executive Secretaries and Executive Administrative Assistants Work

undefined

Below are examples of industries where Executive Secretaries and Executive Administrative Assistants work:

undefined

Similar Careers

Those thinking about becoming an Executive Secretary and Executive Administrative Assistant might also be interested in the following careers:

References:

Image Credit: Jace Armstrong via public domain

More about our data sources and methodologies.

Featured Schools

Find Trade Schools Near You

Our free school finder matches students with accredited trade schools across the U.S.