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What You Need to Know About Executive Secretary and Executive Administrative Assistant
Executive Secretary & Executive Administrative Assistant Definition Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.
List of Executive Secretary & Executive Administrative Assistant Job Duties
- Attend meetings to record minutes.
- File and retrieve corporate documents, records, and reports.
- Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
- Compile, transcribe, and distribute minutes of meetings.
- Meet with individuals, special interest groups, and others on behalf of executives, committees, and boards of directors.
- Provide clerical support to other departments.
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What Every Executive Secretary & Executive Administrative Assistant Should Know
When polled, Executive Secretaries and Executive Administrative Assistants say the following skills are most frequently used in their jobs:
Reading Comprehension: Understanding written sentences and paragraphs in work related documents.
Active Listening: Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
Speaking: Talking to others to convey information effectively.
Writing: Communicating effectively in writing as appropriate for the needs of the audience.
Service Orientation: Actively looking for ways to help people.
Coordination: Adjusting actions in relation to others’ actions.
Other Executive Secretary & Executive Administrative Assistant Job Titles
- Administrative Liaison
- Executive Secretary
- Project Assistant
- Personal Assistant
- Confidential Secretary
Are There Job Opportunities for Executive Secretaries and Executive Administrative Assistants?
There were about 685,300 jobs for Executive Secretary and Executive Administrative Assistant in 2016 (in the United States). There is little to no growth in job opportunities for Executive Secretary and Executive Administrative Assistant. Due to new job openings and attrition, there will be an average of 54,600 job openings in this field each year.
The states with the most job growth for Executive Secretary & Executive Administrative Assistant are Maryland, Alaska, and Washington. Watch out if you plan on working in Maine, Connecticut, or Mississippi. These states have the worst job growth for this type of profession.
How Much Does an Executive Secretary & Executive Administrative Assistant Make?
The average yearly salary of an Executive Secretary & Executive Administrative Assistant ranges between $36,950 and $89,310.
Executive Secretaries and Executive Administrative Assistants who work in New York, California, or District of Columbia, make the highest salaries.
How much do Executive Secretaries and Executive Administrative Assistants make in each U.S. state?
| State | Annual Mean Salary |
|---|---|
| Alabama | $61,140 |
| Alaska | $62,130 |
| Arizona | $55,030 |
| Arkansas | $49,850 |
| California | $71,590 |
| Colorado | $56,830 |
| Connecticut | $70,690 |
| Delaware | $63,000 |
| District of Columbia | $72,090 |
| Florida | $51,780 |
| Georgia | $60,700 |
| Hawaii | $58,730 |
| Idaho | $46,180 |
| Illinois | $58,670 |
| Indiana | $50,080 |
| Iowa | $50,810 |
| Kansas | $51,760 |
| Kentucky | $48,280 |
| Louisiana | $43,160 |
| Maine | $50,960 |
| Maryland | $67,880 |
| Massachusetts | $62,150 |
| Michigan | $58,070 |
| Minnesota | $56,730 |
| Mississippi | $40,970 |
| Missouri | $58,520 |
| Montana | $52,320 |
| Nebraska | $48,360 |
| Nevada | $62,900 |
| New Hampshire | $59,500 |
| New Jersey | $68,360 |
| New Mexico | $63,260 |
| New York | $72,040 |
| North Carolina | $55,950 |
| North Dakota | $48,500 |
| Ohio | $57,980 |
| Oklahoma | $45,670 |
| Oregon | $57,330 |
| Pennsylvania | $59,210 |
| Rhode Island | $64,180 |
| South Carolina | $55,850 |
| South Dakota | $39,030 |
| Tennessee | $53,080 |
| Texas | $59,430 |
| Utah | $53,220 |
| Vermont | $54,820 |
| Virginia | $64,190 |
| Washington | $62,120 |
| West Virginia | $49,090 |
| Wisconsin | $57,120 |
| Wyoming | $49,410 |
Tools & Technologies Used by Executive Secretaries and Executive Administrative Assistants
Below is a list of the types of tools and technologies that Executive Secretaries and Executive Administrative Assistants may use on a daily basis:
- Microsoft Excel
- Microsoft Word
- Microsoft Office
- Microsoft PowerPoint
- Microsoft Outlook
- Web browser software
- Microsoft Access
- Data entry software
- Word processing software
- SAP
- Microsoft Project
- Adobe Systems Adobe Acrobat
- Microsoft SharePoint
- Microsoft Visio
- Adobe Systems Adobe Photoshop
- Microsoft Dynamics
- IBM Notes
- Microsoft Publisher
- Google Docs
Becoming an Executive Secretary & Executive Administrative Assistant
Individuals working as an Executive Secretary and Executive Administrative Assistant have obtained the following education levels:
How Long Does it Take to Become an Executive Secretary & Executive Administrative Assistant?
Executive Secretaries and Executive Administrative Assistants Sector
The table below shows the approximate number of Executive Secretaries and Executive Administrative Assistants employed by various industries.
Related Careers
Those interested in being an Executive Secretary and Executive Administrative Assistant may also be interested in:
References:
Image Credit: Jace Armstrong via public domain
More about our data sources and methodologies.
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