What Do Executive Secretary and Executive Administrative Assistant Do?
Executive Secretary & Executive Administrative Assistant Job Description Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.
List of Executive Secretary & Executive Administrative Assistant Job Duties
- Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, and boards of directors.
- Set up and oversee administrative policies and procedures for offices or organizations.
- Open, sort, and distribute incoming correspondence, including faxes and email.
- Answer phone calls and direct calls to appropriate parties or take messages.
- Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives.
- Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings.
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What Skills Do You Need to Work as an Executive Secretary & Executive Administrative Assistant?
Executive Secretaries and Executive Administrative Assistants state the following job skills are important in their day-to-day work.
Reading Comprehension: Understanding written sentences and paragraphs in work related documents.
Active Listening: Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
Speaking: Talking to others to convey information effectively.
Writing: Communicating effectively in writing as appropriate for the needs of the audience.
Service Orientation: Actively looking for ways to help people.
Coordination: Adjusting actions in relation to others' actions.
Related Job Titles
- Financial Secretary
- Personal Secretary
- Administrative Associate
- Staff Assistant
- Administrative Officer
Is There Going to be Demand for Executive Secretaries and Executive Administrative Assistants?
In 2016, there was an estimated number of 685,300 jobs in the United States for Executive Secretary and Executive Administrative Assistant. There is little to no growth in job opportunities for Executive Secretary and Executive Administrative Assistant. The BLS estimates 54,600 yearly job openings in this field.
The states with the most job growth for Executive Secretary & Executive Administrative Assistant are Maryland, Alaska, and Washington. Watch out if you plan on working in Maine, Connecticut, or Mississippi. These states have the worst job growth for this type of profession.
What is the Average Salary of an Executive Secretary & Executive Administrative Assistant
The average yearly salary of an Executive Secretary & Executive Administrative Assistant ranges between $36,950 and $89,310.
Executive Secretaries and Executive Administrative Assistants who work in New York, California, or District of Columbia, make the highest salaries.
How much do Executive Secretaries and Executive Administrative Assistants make in each U.S. state?
| State | Annual Mean Salary |
|---|---|
| Alabama | $61,140 |
| Alaska | $62,130 |
| Arizona | $55,030 |
| Arkansas | $49,850 |
| California | $71,590 |
| Colorado | $56,830 |
| Connecticut | $70,690 |
| Delaware | $63,000 |
| District of Columbia | $72,090 |
| Florida | $51,780 |
| Georgia | $60,700 |
| Hawaii | $58,730 |
| Idaho | $46,180 |
| Illinois | $58,670 |
| Indiana | $50,080 |
| Iowa | $50,810 |
| Kansas | $51,760 |
| Kentucky | $48,280 |
| Louisiana | $43,160 |
| Maine | $50,960 |
| Maryland | $67,880 |
| Massachusetts | $62,150 |
| Michigan | $58,070 |
| Minnesota | $56,730 |
| Mississippi | $40,970 |
| Missouri | $58,520 |
| Montana | $52,320 |
| Nebraska | $48,360 |
| Nevada | $62,900 |
| New Hampshire | $59,500 |
| New Jersey | $68,360 |
| New Mexico | $63,260 |
| New York | $72,040 |
| North Carolina | $55,950 |
| North Dakota | $48,500 |
| Ohio | $57,980 |
| Oklahoma | $45,670 |
| Oregon | $57,330 |
| Pennsylvania | $59,210 |
| Rhode Island | $64,180 |
| South Carolina | $55,850 |
| South Dakota | $39,030 |
| Tennessee | $53,080 |
| Texas | $59,430 |
| Utah | $53,220 |
| Vermont | $54,820 |
| Virginia | $64,190 |
| Washington | $62,120 |
| West Virginia | $49,090 |
| Wisconsin | $57,120 |
| Wyoming | $49,410 |
Tools & Technologies Used by Executive Secretaries and Executive Administrative Assistants
Below is a list of the types of tools and technologies that Executive Secretaries and Executive Administrative Assistants may use on a daily basis:
- Microsoft Excel
- Microsoft Word
- Microsoft Office
- Microsoft PowerPoint
- Microsoft Outlook
- Web browser software
- Microsoft Access
- Data entry software
- Word processing software
- SAP
- Microsoft Project
- Adobe Systems Adobe Acrobat
- Microsoft Visio
- Microsoft SharePoint
- Adobe Systems Adobe Photoshop
- Microsoft Dynamics
- IBM Notes
- Microsoft Publisher
- Google Docs
Becoming an Executive Secretary & Executive Administrative Assistant
Learn what Executive Secretary and Executive Administrative Assistant education requirements there are.
What work experience do I need to become an Executive Secretary & Executive Administrative Assistant?
Where Executive Secretaries and Executive Administrative Assistants Are Employed
The table below shows the approximate number of Executive Secretaries and Executive Administrative Assistants employed by various industries.
Related Careers
Those interested in being an Executive Secretary and Executive Administrative Assistant may also be interested in:
References:
Image Credit: Jace Armstrong via public domain
More about our data sources and methodologies.
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