What Does it Take to Be a Correspondence Clerk?

Job Description & Duties Compose letters or electronic correspondence in reply to requests for merchandise, damage claims, credit and other information, delinquent accounts, incorrect billings, or unsatisfactory services. Duties may include gathering data to formulate reply and preparing correspondence.

Life As a Correspondence Clerk: What Do They Do?

• Complete form letters in response to requests or problems identified by correspondence.
• Respond to internal and external requests for the release of information contained in medical records, copying medical records, and selective extracts in accordance with laws and regulations.
• Type acknowledgment letters to persons sending correspondence.
• Read incoming correspondence to ascertain nature of writers' concerns and to determine disposition of correspondence.
• Compose letters in reply to correspondence concerning such items as requests for merchandise, damage claims, credit information requests, delinquent accounts, incorrect billing, or unsatisfactory service.
• Review correspondence for format and typographical accuracy, assemble the information into a prescribed form with the correct number of copies, and submit it to an authorized official for signature.

Skills Needed to be a Correspondence Clerk

Correspondence Clerks state the following job skills are important in their day-to-day work.

Writing: Communicating effectively in writing as appropriate for the needs of the audience.

Reading Comprehension: Understanding written sentences and paragraphs in work related documents.

Active Listening: Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.

Critical Thinking: Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.

Judgment and Decision Making: Considering the relative costs and benefits of potential actions to choose the most appropriate one.

Speaking: Talking to others to convey information effectively.

Other Correspondence Clerk Job Titles

• Authorizations Coordinator
• Dispute Resolution Analyst
• Correspondence Review Clerk
• Correspondence Specialist
• Fans Clerk

Correspondence Clerk Job Outlook

In the United States, there were 7,200 jobs for Correspondence Clerk in 2016. New jobs are being produced at a rate of 2.8% which is below the national average. The Bureau of Labor Statistics predicts 200 new jobs for Correspondence Clerk by 2026. The BLS estimates 800 yearly job openings in this field.

The states with the most job growth for Correspondence Clerk are Oregon, Oklahoma, and Texas. Watch out if you plan on working in Colorado, Illinois, or Ohio. These states have the worst job growth for this type of profession.

Do Correspondence Clerks Make A Lot Of Money?

The salary for Correspondence Clerks ranges between about $24,460 and $56,550 a year.

Correspondence Clerks who work in Rhode Island, New Jersey, or Massachusetts, make the highest salaries.

Below is a list of the median annual salaries for Correspondence Clerks in different U.S. states.

State	Annual Mean Salary
Alabama	$29,640
Arizona	$42,990
California	$45,530
Colorado	$40,620
Connecticut	$41,470
Florida	$38,880
Georgia	$44,360
Hawaii	$38,260
Illinois	$36,600
Indiana	$30,600
Iowa	$29,840
Kansas	$37,610
Louisiana	$43,360
Maine	$35,920
Maryland	$42,440
Massachusetts	$44,930
Michigan	$31,580
Missouri	$36,350
New Hampshire	$36,510
New Jersey	$45,370
New York	$43,140
North Carolina	$38,700
Ohio	$32,630
Oklahoma	$37,540
Oregon	$39,000
Pennsylvania	$41,490
Rhode Island	$46,820
South Carolina	$40,930
South Dakota	$29,110
Tennessee	$39,240
Texas	$41,750
Virginia	$40,290
Washington	$32,300

What Tools & Technology do Correspondence Clerks Use?

Although they’re not necessarily needed for all jobs, the following technologies are used by many Correspondence Clerks:

• Microsoft Excel
• Microsoft Word
• Microsoft Office
• Microsoft Outlook
• Data entry software
• SAP
• Microsoft SharePoint
• Electronic health record EHR software

How to Become a Correspondence Clerk

Individuals working as a Correspondence Clerk have obtained the following education levels:

How Long Does it Take to Become a Correspondence Clerk?

Where do Correspondence Clerks Work?

The table below shows some of the most common industries where those employed in this career field work.

Similar Careers

Those thinking about becoming a Correspondence Clerk might also be interested in the following careers:

• Credit Checkers

References:

• Bureau of Labor Statistics
• College Factual
• O*NET Online

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More about our data sources and methodologies.