What You Need to Know About Human Resources Assistant
Job Description: Compile and keep personnel records. Record data for each employee, such as address, weekly earnings, absences, amount of sales or production, supervisory reports, and date of and reason for termination. May prepare reports for employment records, file employment records, or search employee files and furnish information to authorized persons.
Life As a HR Assistant
- Record data for each employee, including such information as addresses, weekly earnings, absences, amount of sales or production, supervisory reports on performance, and dates of and reasons for terminations.
- Request information from law enforcement officials, previous employers, and other references to determine applicants’ employment acceptability.
- Compile and prepare reports and documents pertaining to personnel activities.
- Prepare badges, passes, and identification cards, and perform other security-related duties.
- Search employee files to obtain information for authorized persons and organizations, such as credit bureaus and finance companies.
- Answer questions regarding examinations, eligibility, salaries, benefits, and other pertinent information.
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HR Assistant Skills
When polled, Human Resources Assistants say the following skills are most frequently used in their jobs:
Active Listening: Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
Reading Comprehension: Understanding written sentences and paragraphs in work related documents.
Speaking: Talking to others to convey information effectively.
Writing: Communicating effectively in writing as appropriate for the needs of the audience.
Monitoring: Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.
Critical Thinking: Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
Related Job Titles
- Human Resources Coordinator (HR Coordinator)
- Benefits Coordinator
- Personnel Assistant
- Human Resources Clerk (HR Clerk)
- Personnel Associate
Is There Job Demand for Human Resources Assistants?
In 2016, there was an estimated number of 141,500 jobs in the United States for Human Resources Assistant. There is little to no growth in job opportunities for Human Resources Assistant. There will be an estimated 15,100 positions for HR Assistant per year.
The states with the most job growth for HR Assistant are Utah, Nevada, and Washington. Watch out if you plan on working in Vermont, Maine, or Kansas. These states have the worst job growth for this type of profession.
Average Human Resources Assistants Salary
The typical yearly salary for Human Resources Assistants is somewhere between $27,610 and $58,200.
Human Resources Assistants who work in District of Columbia, Connecticut, or Massachusetts, make the highest salaries.
Below is a list of the median annual salaries for Human Resources Assistants in different U.S. states.
| State | Annual Mean Salary |
|---|---|
| Alabama | $37,450 |
| Alaska | $46,110 |
| Arizona | $40,620 |
| Arkansas | $36,610 |
| California | $44,600 |
| Colorado | $43,640 |
| Connecticut | $48,410 |
| Delaware | $38,120 |
| District of Columbia | $53,560 |
| Florida | $38,210 |
| Georgia | $39,340 |
| Hawaii | $41,590 |
| Idaho | $39,420 |
| Illinois | $41,220 |
| Indiana | $38,720 |
| Iowa | $40,390 |
| Kansas | $38,730 |
| Kentucky | $41,380 |
| Louisiana | $38,740 |
| Maine | $39,920 |
| Maryland | $45,030 |
| Massachusetts | $47,380 |
| Michigan | $38,160 |
| Minnesota | $43,030 |
| Mississippi | $37,630 |
| Missouri | $40,940 |
| Montana | $37,570 |
| Nebraska | $39,890 |
| Nevada | $37,610 |
| New Hampshire | $40,570 |
| New Jersey | $43,780 |
| New Mexico | $38,490 |
| New York | $45,260 |
| North Carolina | $38,270 |
| North Dakota | $41,520 |
| Ohio | $39,540 |
| Oklahoma | $40,040 |
| Oregon | $42,190 |
| Pennsylvania | $40,550 |
| Rhode Island | $42,770 |
| South Carolina | $36,000 |
| South Dakota | $34,810 |
| Tennessee | $40,460 |
| Texas | $40,080 |
| Utah | $40,290 |
| Vermont | $39,460 |
| Virginia | $43,240 |
| Washington | $45,100 |
| West Virginia | $38,560 |
| Wisconsin | $39,290 |
| Wyoming | $38,420 |
What Tools do Human Resources Assistants Use?
Although they’re not necessarily needed for all jobs, the following technologies are used by many Human Resources Assistants:
- Microsoft Excel
- Microsoft Word
- Microsoft Office
- Microsoft PowerPoint
- Microsoft Outlook
- Microsoft Access
- Email software
- Word processing software
- Microsoft Visio
- Microsoft SharePoint
- Database software
- Microsoft Publisher
- Google Docs
- FileMaker Pro
- Oracle PeopleSoft
- Microsoft Internet Explorer
- Enterprise resource planning ERP software
- Calendar and scheduling software
- Human resource management software HRMS
How to Become a HR Assistant
Education needed to be a Human Resources Assistant:
What work experience do I need to become a HR Assistant?
Human Resources Assistants Sector
Human Resources Assistants work in the following industries:
Other Jobs You May be Interested In
Those interested in being a Human Resources Assistant may also be interested in:
Career changers with experience as a Human Resources Assistant sometimes find work in one of the following fields:
References:
More about our data sources and methodologies.
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