What Do Human Resources Assistant Do?
Job Description & Duties Compile and keep personnel records. Record data for each employee, such as address, weekly earnings, absences, amount of sales or production, supervisory reports, and date of and reason for termination. May prepare reports for employment records, file employment records, or search employee files and furnish information to authorized persons.
Life As a HR Assistant
- Search employee files to obtain information for authorized persons and organizations, such as credit bureaus and finance companies.
- Request information from law enforcement officials, previous employers, and other references to determine applicants’ employment acceptability.
- Administer and score applicant and employee aptitude, personality, and interest assessment instruments.
- Compile and prepare reports and documents pertaining to personnel activities.
- Gather personnel records from other departments or employees.
- Examine employee files to answer inquiries and provide information for personnel actions.
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Skills Needed to be a HR Assistant
These are the skills Human Resources Assistants say are the most useful in their careers:
Reading Comprehension: Understanding written sentences and paragraphs in work related documents.
Active Listening: Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
Speaking: Talking to others to convey information effectively.
Writing: Communicating effectively in writing as appropriate for the needs of the audience.
Critical Thinking: Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
Monitoring: Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.
Types of Human Resources Assistant
- Human Resources Generalist (HR Generalist)
- Human Resources Consultant (HR Consultant)
- Time Study Clerk
- Assignment Clerk
- Personnel Assistant
What Kind of HR Assistant Job Opportunities Are There?
There were about 141,500 jobs for Human Resources Assistant in 2016 (in the United States). There is little to no growth in job opportunities for Human Resources Assistant. Due to new job openings and attrition, there will be an average of 15,100 job openings in this field each year.
The states with the most job growth for HR Assistant are Utah, Nevada, and Washington. Watch out if you plan on working in Vermont, Maine, or Kansas. These states have the worst job growth for this type of profession.
What is the Average Salary of a HR Assistant
The typical yearly salary for Human Resources Assistants is somewhere between $27,610 and $58,200.
Human Resources Assistants who work in District of Columbia, Connecticut, or Massachusetts, make the highest salaries.
How much do Human Resources Assistants make in each U.S. state?
| State | Annual Mean Salary |
|---|---|
| Alabama | $37,450 |
| Alaska | $46,110 |
| Arizona | $40,620 |
| Arkansas | $36,610 |
| California | $44,600 |
| Colorado | $43,640 |
| Connecticut | $48,410 |
| Delaware | $38,120 |
| District of Columbia | $53,560 |
| Florida | $38,210 |
| Georgia | $39,340 |
| Hawaii | $41,590 |
| Idaho | $39,420 |
| Illinois | $41,220 |
| Indiana | $38,720 |
| Iowa | $40,390 |
| Kansas | $38,730 |
| Kentucky | $41,380 |
| Louisiana | $38,740 |
| Maine | $39,920 |
| Maryland | $45,030 |
| Massachusetts | $47,380 |
| Michigan | $38,160 |
| Minnesota | $43,030 |
| Mississippi | $37,630 |
| Missouri | $40,940 |
| Montana | $37,570 |
| Nebraska | $39,890 |
| Nevada | $37,610 |
| New Hampshire | $40,570 |
| New Jersey | $43,780 |
| New Mexico | $38,490 |
| New York | $45,260 |
| North Carolina | $38,270 |
| North Dakota | $41,520 |
| Ohio | $39,540 |
| Oklahoma | $40,040 |
| Oregon | $42,190 |
| Pennsylvania | $40,550 |
| Rhode Island | $42,770 |
| South Carolina | $36,000 |
| South Dakota | $34,810 |
| Tennessee | $40,460 |
| Texas | $40,080 |
| Utah | $40,290 |
| Vermont | $39,460 |
| Virginia | $43,240 |
| Washington | $45,100 |
| West Virginia | $38,560 |
| Wisconsin | $39,290 |
| Wyoming | $38,420 |
What Tools & Technology do Human Resources Assistants Use?
Although they’re not necessarily needed for all jobs, the following technologies are used by many Human Resources Assistants:
- Microsoft Excel
- Microsoft Word
- Microsoft Office
- Microsoft PowerPoint
- Microsoft Outlook
- Microsoft Access
- Email software
- Word processing software
- Microsoft SharePoint
- Microsoft Visio
- Database software
- Microsoft Publisher
- Google Docs
- FileMaker Pro
- Oracle PeopleSoft
- Microsoft Internet Explorer
- Enterprise resource planning ERP software
- Calendar and scheduling software
- Human resource management software HRMS
Becoming a HR Assistant
What education or degrees do I need to become a Human Resources Assistant?
How many years of work experience do I need?
Who Employs Human Resources Assistants?
Human Resources Assistants work in the following industries:
Related Careers
Those interested in being a Human Resources Assistant may also be interested in:
Are you already one of the many Human Resources Assistant in the United States? If you’re thinking about changing careers, these fields are worth exploring:
References:
More about our data sources and methodologies.
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